Printers that fail to respond when you try to print something can be very stressful. Most of the time, this can easily be fixed by restarting your printer or your computer. However, when these methods fail, it can easily become frustrating. In our article, we will take a look at the best fixes when your printer won’t print.
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First Method – Review Your Printer’s Error Lights
Most printers have a way to tell you what the problem is. Checking the error lights or error indicators is an excellent way to avoid a lengthy troubleshooting process. Make sure you understand the meanings behind a series of puzzling flashing or colored lights on the printer.
The best way to decipher these lights is to use your handy-dandy manual. If you no longer have the manual, you can check the manufacturer’s website where you can download one. Some common errors are no ink or paper jams.
Second Method – Clear the Printer Queue
There are times when your PC’s print queue can get all messed up. This will prevent your printer from printing the right document, so it just halts altogether. These solutions should fix issues if your printer won’t print:
- Right-click on the printer icon located in your Window’s notification area.
- Click on Open All Printers. You will find a list of all items that are currently in queue.
- Delete any pending documents for printing and try printing again.
Third Method – Improve the Connection
Sometimes the reason why your printer won’t print is when the cable is not properly plugged. Ensuring that your printer’s USB cable is plugged correctly at both ends may fix the issue. If you are trying to print using a Wi-Fi connection try using a USB connection instead. This will help you understand if the issue is due to the Wi-Fi connection.
Check if your printer is getting a good signal. You can review your router’s network list and try moving the printer closer to the router to be sure it is not out of range.
Fourth Method – Be Sure You Are Using the Right Printer
If you have multiple printers in your office, using different printers at your work or home, or if you have just gotten a new printer you may have been trying to print with the incorrect printer. To be sure that you are printing with the correct printer, try this fix:
- Print a document by pressing File, then Print.
- Pay attention to the options that will appear – you will likely see a drop-down menu showing different printer options.
- Click on the correct printer.
- In some programs, such as Google Chrome, you may need to click on “See More” to find a list of connected printers.
Fifth Method – Install the Right Drivers and Software
These days, most printers come with a plug and play feature. That means you simply have to plug a printer using a USB cable and you can start printing. However, there are times when you may need to install a driver manually. To do this, you simply need to go to your manufacturer’s website then download and install the latest drivers.
Sixth Method – Add a Printer
When using Wi-Fi to print your document, you need to make sure that you have available printers installed before you can print.
- Click the Windows Icon and choose “Settings”.
- Click on Devices and choose Printers & scanners.
- Click on “Add a printer or scanner” and select your newly installed printer and continue on with the installation instructions from your printer.
Seventh Method – Remove Any Paper Jams
Try re-aligning the paper in the paper tray. If this does not work, there may be a jam within the mechanism. Typically, your printer will signal you when this happens. You need to open the access panel and pull out the jam. (You can refer to your manual on how to pull out a paper jam.
Sometimes, you won’t be able to see any paper jam. This problem occurs when small bits of paper are causing the rollers to become stuck. If this is the case, you may need to get this professionally fixed.
Eighth Method – Check the Ink
Another reason why your printer won’t print is if you run out of ink. Depending on what kind of printer you use, you may need to add ink, replace the cartridges, or clean the print head. Be sure to check the manual to understand how you can fix ink-related issues.
It is easy to struggle when your printer won’t print. However, the information shared above will help you start your printing tasks quickly and easily.